Procurement Details

Multi-carrier shipping software package for the distribution center in Pryor Creek Oklahoma

Bid ID: 11550

Cherokee Nation Businesses (“CNB”) is requesting proposals on behalf of Cherokee Nation Telecommunications (“CNT”) for a multi-carrier shipping software package for its distribution center in Pryor Creek Oklahoma. Key features of the system must include the ability to rate shop various small package and LTL carriers to determine the best shipping price, print labels and packing slips for each carrier and integrate with both ERP (Acura) and Warehouse Management (Foxfire WMS) systems. The system must also provide for possible growth for additional warehouses, distribution centers and future implementation of e-commerce. Return bids are due no later than Thursday July 17th, 2014 at 5:00PM and can be returned via email to Hossam Azar @hossam.azar@cnent.com. Any questions must be submitted via email. No verbal questions will be responded to. PRE-BID CONFERENCE- A mandatory pre-bid conference will be held Friday the 11th of July, 2014 @ 3:00Pm CT to 4:00Pm CT. Please refer to the attached (Conference Call) Doc. for call- in instructions. DESCRIPTION OF WORK: Multi-carrier shipping software package for its distribution center in Pryor Creek Oklahoma. Key features of the system must include the ability to rate shop various small package and LTL carriers to determine the best shipping price, print labels and packing slips for each carrier and integrate with both ERP (Acura) and Warehouse Management (Foxfire WMS) systems. The system must also provide for possible growth for additional warehouses, distribution centers and future implementation of e-commerce. REQUIREMENTS: Please refer to the attached “Project scope of Work Requirements” Document. Key Deliverables 1. Multi Carrier Shipping software meeting defined requirements. 2. Installation 3. Training 4. Technical Support 5. Project plan including milestones and completion date 6. Maintenance Agreement TRIBAL EMPLOYMENT RIGHTS OFFICE - This procurement is subject to Cherokee Nation Tribal Employment Rights Office (“TERO”) regulations that include a fee of ½ of 1% of total contract award and, if applicable, the completion of a TERO Labor Agreement and payment of associated fees. The successful bidder’s award will be published on the Cherokee Nation’s procurement website and their performance will also be measured, recorded, and reported to the Cherokee Nation. The complete Act is available by contacting the TERO OFFICE at Tahlequah 918-453-5000. TERO bidders are required to provide a copy, front and back, of their TERO certificate with return bid(s) and failure to do so will result in such bidders not receiving the TERO preferences afforded TERO bidders under the CNE procurement and contracting policies and procedures. CHEROKEE NATION GAMING COMMISSION (CNGC) - This requirement may be subject to CNGC policies and procedures. Licensing requirements may be required of the successful vendor(s) to be coordinated with the CNGC. These requirements may include licensing fees as well security and background checks of vendor(s) employees. Current policies and procedures can be found on the Cherokee Nation website or by contacting the CNGC office at 918-207-3834. BONDING NOTICE - CNB generally requires payment and performance bonds for all construction contracts in excess of $100,000. However, qualified TERO-certified firms are encouraged to bid, regardless of bonding capability. INSURANCE - CNB generally requires Worker’s Compensation, Commercial and/or Comprehensive General Liability, and Automobile insurance for all awarded bids. Please refer to the Bid Documents for the specific coverages required for this bid. DEBARMENT - By submitting a response to this Request for Proposal, the Contractor certifies to the best of their knowledge and belief that the Subcontractor, the firm, or any of its principals are not presently debarred, suspended, or proposed for debarment by any federal, state, local or tribal entity. This certification is a material representation of fact upon which reliance was placed when making award. If it is later determined the Subcontractor rendered an erroneous certification, in addition to other remedies available to CNB or its entities, CNB may terminate the contract resulting from this Request for Proposal for default.


Buyer Information

Buyer Contact: Hossam Azar
Buyer Phone: 9186217173
Buyer Email: hossam.azar@cnent.com

Important Dates

Open: 7/3/2014 3:20:40 PM
Closes: 7/17/2014 5:00:00 PM



Awards


Comments

  • could you please let me know on the following: •AFS – LTL Rate Shopping. What information is available about interfacing with AFS? •Pack Slip and Label customizations. I believe samples of each with detail showing what customizations were needed were to be sent out, when will those be available? •Interface – Acura. Preferred interface? Data Fields list? •Interface – FoxFire. Preferred interface? Data Fields list? •Interface – if interfacing to both FoxFire and Acura – what is the workflow between those systems and the shipping solution? •Requirement for use of SQL Server-based database architecture. Will other database architecture configurations be considered? •Haz Mat – will both FedEx and UPS be used for HazMat? ---Responses and attachments to the questions I can answer:---- •AFS – LTL Rate Shopping. What information is available about interfacing with AFS? Vendor should be able to interface with any logistics company with an API. The purpose is to capture freight rates. (Laura may be able to provide better detail?) [Laura Dodenbier] AFS can map data such as carrier, rates and transit times via webservice. They have their own rate base which is equivalent to Czarlite 1995. This is per AFS rep. • Packing Slip and Label customizations. I believe samples of each with detail showing what customizations were needed were to be sent out, when will those be available? As mentioned on the call please send an email to Hossam Azar@ hossam.azar@cnent.com for a sample of the Packing Slip and Custom Docs Logo [Laura Dodenbier] I don’t think customized packing slips were a high priority, but we had talked about the ability customize the logo and the ability to put messages or information for your customers on the header. • Interface – Accura. Preferred interface? Data Fields list? [Laura Dodenbier] At this time, we do not have a preference as to which system the TMS system will interface with. We would like to explore both options. Currently Accura is receiving the shipment and freight information from Foxfire. If we determine that there is a need to store the shipment and cost data in Foxfire, we will most likely have the TMS system interface with Foxfire and we will continue to get the data from Foxfire to load into the Accura. Data fields that are needed by Accura include carrier, tracking information, shipping method, probill number, bill of lading number, total size and weight of shipment (this should include a pre-defined pallet weight) and freight costs. • Interface – FoxFire. Preferred interface? Data Fields list? [Laura Dodenbier] See above. I would have to verify with Foxfire if they need any additional fields. The fields listed above are what they are currently sending to Accura. • Interface – if interfacing to both FoxFire and Acura – what is the workflow between those systems and the shipping solution? [Laura Dodenbier] Please email Hossam Azar@ hossam.azar@cnent to get a copy of the Foxfire WMS Small Package Shipping API document •Requirement for use of SQL Server-based database architecture. Will other database architecture configurations be considered? No • Haz Mat – will both FedEx and UPS be used for HazMat? Product is shipped according to customer requirements so yes, it’s very possible that both FedEx and UPS are or will be used. "Please note": re-emphasize vendors to break out their bids by categories identified on bid docs. There were some Optional Services (noted below) so want to make sure everyone is bidding apples/apples. • Customized labels • Additional warehouses • E-Commerce Clarifications: .Unlimited Carriers- We noted the carries we currently utilize on the call. We expect additional carriers each vendor has to offer.