Cherokee Nation Businesses (“CNB”) is requesting proposals on behalf of Cherokee Nation Telecommunications (“CNT”) for a multi-carrier shipping software package for its distribution center in Pryor Creek Oklahoma. Key features of the system must include the ability to rate shop various small package and LTL carriers to determine the best shipping price, print labels and packing slips for each carrier and integrate with both ERP (Acura) and Warehouse Management (Foxfire WMS) systems. The system must also provide for possible growth for additional warehouses, distribution centers and future implementation of e-commerce.
Return bids are due no later than Thursday July 17th, 2014 at 5:00PM and can be returned via email to Hossam Azar @email@example.com. Any questions must be submitted via email. No verbal questions will be responded to.
PRE-BID CONFERENCE- A mandatory pre-bid conference will be held Friday the 11th of July, 2014 @ 3:00Pm CT to 4:00Pm CT. Please refer to the attached (Conference Call) Doc. for call- in instructions.
DESCRIPTION OF WORK:
Multi-carrier shipping software package for its distribution center in Pryor Creek Oklahoma. Key features of the system must include the ability to rate shop various small package and LTL carriers to determine the best shipping price, print labels and packing slips for each carrier and integrate with both ERP (Acura) and Warehouse Management (Foxfire WMS) systems. The system must also provide for possible growth for additional warehouses, distribution centers and future implementation of e-commerce.
REQUIREMENTS: Please refer to the attached “Project scope of Work Requirements” Document.
1. Multi Carrier Shipping software meeting defined requirements.
4. Technical Support
5. Project plan including milestones and completion date
6. Maintenance Agreement
TRIBAL EMPLOYMENT RIGHTS OFFICE - This procurement is subject to Cherokee Nation Tribal Employment Rights Office (“TERO”) regulations that include a fee of ½ of 1% of total contract award and, if applicable, the completion of a TERO Labor Agreement and payment of associated fees. The successful bidder’s award will be published on the Cherokee Nation’s procurement website and their performance will also be measured, recorded, and reported to the Cherokee Nation. The complete Act is available by contacting the TERO OFFICE at Tahlequah 918-453-5000. TERO bidders are required to provide a copy, front and back, of their TERO certificate with return bid(s) and failure to do so will result in such bidders not receiving the TERO preferences afforded TERO bidders under the CNE procurement and contracting policies and procedures.
CHEROKEE NATION GAMING COMMISSION (CNGC) - This requirement may be subject to CNGC policies and procedures. Licensing requirements may be required of the successful vendor(s) to be coordinated with the CNGC. These requirements may include licensing fees as well security and background checks of vendor(s) employees. Current policies and procedures can be found on the Cherokee Nation website or by contacting the CNGC office at 918-207-3834.
BONDING NOTICE - CNB generally requires payment and performance bonds for all construction contracts in excess of $100,000. However, qualified TERO-certified firms are encouraged to bid, regardless of bonding capability.
INSURANCE - CNB generally requires Worker’s Compensation, Commercial and/or Comprehensive General Liability, and Automobile insurance for all awarded bids. Please refer to the Bid Documents for the specific coverages required for this bid.
DEBARMENT - By submitting a response to this Request for Proposal, the Contractor certifies to the best of their knowledge and belief that the Subcontractor, the firm, or any of its principals are not presently debarred, suspended, or proposed for debarment by any federal, state, local or tribal entity. This certification is a material representation of fact upon which reliance was placed when making award. If it is later determined the Subcontractor rendered an erroneous certification, in addition to other remedies available to CNB or its entities, CNB may terminate the contract resulting from this Request for Proposal for default.