Procurement Details

RFP - Blue Ribbon Downs Improvements - ADDENDA 1

Bid ID: 11085

**ADDENDA 1 DATED 4/24/14 DOCUMENTS ATTACHED UNDER DOCUMENTS TAB** SCOPE OF WORK – GRAVEL ROAD AND DRAINAGE IMPROVEMENTS AT BRD Cherokee Nation Businesses, LLC is seeking bids for the full replacement of an existing gravel road with gravel construction and the installation of ditches and culverts. Work shall include, but not be limited to, the following: • Remove existing drainage culverts and structures and install new • Paving • Remove and replace driveways • Seed disturbed areas • Construct both manure entrances and concrete manure slab There will be a mandatory pre-bid held on Tuesday, April 22, 2014 at 10:00 AM CST on site at the Blue Ribbon Downs race track located at 3700 West Cherokee, Sallisaw, OK; meet at the main entrance. The purpose of the MANDATORY pre-bid is to allow for asking general questions. However, the period for submitting project specific questions will end at 5:00PM on Wednesday, April 23, 2014; all questions are to be sent direct to Tina Jones via email at No verbal questions will be addressed. SEALED bids will be due no later than 12:00PM on Tuesday, April 29, 2014. Bids can be mailed or hand delivered. Information that must be included on the outside of the bid envelope is Company Name, Company Address, Phone Number, Title of Bid, and SEALED BID – DO NOT OPEN. Bid documents that must be included inside the bid envelope are as shown on the Bid Return Check list included under the DOCUMENTS section of this posting. Addresses for submitting bids are: IF BY EXPRESS DELIVERY OR REGULAR MAIL: BID DOCUMENTS CONTRACTOR’S NAME CONTRACTOR’S ADDRESS CONTRACTOR’S TELEPHONE Cherokee Nation Entertainment, L.L.C. Attn: Tina Jones Senior Buyer 777 W. Cherokee Street Catoosa, Oklahoma 74015 BID PACKAGE # OR IF BY HAND DELIVERY: BID DOCUMENTS CONTRACTOR’S NAME CONTRACTOR’S ADDRESS CONTRACTOR’S TELEPHONE Cherokee Nation Entertainment, L.L.C. Corp. Building #3 Attn: Tina Jones Senior Buyer 1102 N. 193rd East Ave. Catoosa, Ok 74015 BID PACKAGE # Please note that winning bid(s) will be published. Cherokee Nation Entertainment, LLC (“CNE”) reserves the right to issue one award, multiple awards, or reject all bids; any award is subject to the approval of the required funds. Responding bidders are not allowed to withdraw their bid for a period of 90 days after submittal. At the time of award, the successful bidder(s) will be required to work with the Cherokee Nation Entertainment, LLC Accounting department to discuss account coding for invoices. All bids are subject to negotiation prior to award. Awards may be issued without discussion of bid received, and bids should initially be submitted on the most favorable terms from a price and technical standpoint. Any award resulting from this RFP will be subject to CNE Terms and Conditions. Your bid should indicate hourly ($) rate (when applicable), individual work effort, delivery schedule or time of completion. Any item(s) with exceptions, substitutions, exclusions, additions or qualifications must be noted and clearly indicated on return bid. Any request for information concerning bid posting is to be submitted in writing via email to Buyer listed; no verbal communication is to be initiated. TRIBAL EMPLOYMENT RIGHTS OFFICE - This procurement is subject to Cherokee Nation Tribal Employment Rights Office (“TERO”) regulations that include a fee of ½ of 1% of total contract award and, if applicable, the completion of a TERO Labor Agreement and payment of associated fees. The successful bidder’s award will be published on the Cherokee Nation’s procurement website and their performance will also be measured, recorded, and reported to the Cherokee Nation. The complete Act is available by contacting the TERO OFFICE at Tahlequah 918-453-5000. TERO bidders are required to provide a copy, front and back, of their TERO certificate with return bid(s) and failure to do so will result in such bidders not receiving the TERO preferences afforded TERO bidders under the CNE procurement and contracting policies and procedures. CHEROKEE NATION GAMING COMMISSION (CNGC) - This requirement may be subject to CNGC policies and procedures. Licensing requirements may be required of the successful vendor(s) to be coordinated with the CNGC. These requirements may include licensing fees as well security and background checks of vendor(s) employees. Current policies and procedures can be found on the Cherokee Nation website or by contacting the CNGC office at 918-207-3834. BONDING NOTICE - CNB generally requires payment and performance bonds for all construction contracts in excess of $100,000. However, qualified TERO-certified firms are encouraged to bid, regardless of bonding capability. INSURANCE - CNB generally requires Worker’s Compensation, Commercial and/or Comprehensive General Liability, and Automobile insurance for all awarded bids. Please refer to the Bid Documents for the specific coverages required for this bid. DEBARMENT - By submitting a response to this Request for Proposal, the Contractor certifies to the best of their knowledge and belief that the Subcontractor, the firm, or any of its principals are not presently debarred, suspended, or proposed for debarment by any federal, state, local or tribal entity. This certification is a material representation of fact upon which reliance was placed when making award. If it is later determined the Subcontractor rendered an erroneous certification, in addition to other remedies available to CNB or its entities, CNB may terminate the contract resulting from this Request for Proposal for default.

Buyer Information

Buyer Contact: Tina Jones
Buyer Phone: 9183847802
Buyer Email:

Important Dates

Open: 4/16/2014 5:30:49 PM
Closes: 4/29/2014 12:00:00 PM