Procurement Details

Cherokee Nation Businesses, LLC, Enterprise Risk Management Request For Proposals

Bid ID: 10361

All proposals should be sealed and mailed or hand delivered to Owner’s Catoosa Corporate office at the following address: ATTN: Jason Carlin, Cherokee Nation Businesses, LLC, 777 W Cherokee Street, Catoosa, OK 74005. Please indicate the bid # on the outside of the envelope. Bids are to be received no later than 5pm, November 8, 2013. Any bid received after the time set for opening of Bids, shall not be considered and may be disqualified. Please note that winning bid(s) will be published. CNB reserves the right to issue one award, multiple awards, or reject all bids. All bids are subject to negotiation prior to award. Awarded party may be asked to sign a CNB Non-Disclosure Agreement. Awards may be issued without discussion of bid received, and bids should initially be submitted on the most favorable terms from price and technical standpoint. Any award resulting from this RFP will be subject to CNB Terms and Conditions. Your bid should indicate hourly ($) rate (when applicable), individual work effort, delivery schedule or time of completion. Any item(s) with exceptions, substitutions, exclusions, additions or qualifications must be noted and clearly indicated on return bid. TRIBAL EMPLOYMENT RIGHTS OFFICE - This procurement is subject to Cherokee Nation Tribal Employment Rights Office (“TERO”) regulations that include a fee of ½ of 1% of total contract award and, if applicable, the completion of a TERO Labor Agreement and payment of associated fees. The successful bidder’s award will be published on the Cherokee Nation’s procurement website and their performance will also be measured, recorded, and reported to the Cherokee Nation. The complete Act is available by contacting the TERO OFFICE at Tahlequah 918-453-5000. TERO bidders are required to provide a copy, front and back, of their TERO certificate with return bid(s) and failure to do so will result in such bidders not receiving the TERO preferences afforded TERO bidders under the CNE procurement and contracting policies and procedures. CHEROKEE NATION GAMING COMMISSION (CNGC) - This requirement may be subject to CNGC policies and procedures. Licensing requirements may be required of the successful vendor(s) to be coordinated with the CNGC. These requirements may include licensing fees as well security and background checks of vendor(s) employees. Current policies and procedures can be found on the Cherokee Nation website or by contacting the CNGC office at 918-207-3834. DEBARMENT: By submitting a response to this Request for Proposal, the Contractor certifies to the best of their knowledge and belief that the Subcontractor, the firm, or any of its principals are not presently debarred, suspended, or proposed for debarment by any federal, state, local or tribal entity. This certification is a material representation of fact upon which reliance was placed when making award. If it is later determined the Subcontractor rendered an erroneous certification, in addition to other remedies available to CNB or its entities, CNB may terminate the contract resulting from this Request for Proposal for default. INSURANCE REQUIREMENTS FOR CONTRACT: Contractor will carry or cause to be carried and maintained in force throughout the entire term of this Contract insurance coverages as described in paragraphs (A) through (C) below with insurance companies acceptable to Owner. The limits set forth below are minimum limits and will not be construed to limit Contractor's liability. All costs and deductible amounts will be for the sole account of the Contractor. (A)Workers’ Compensation insurance complying with the laws of the State or States having jurisdiction over each employee, whether or not Contractor is required by such laws to maintain such insurance, and Employer's Liability with limits of $500,000 each accident, $500,000 disease each employee, and $500,000 disease policy limit. (B)Commercial or Comprehensive General Liability insurance on an occurrence form with a combined single limit of $1,000,000 each occurrence, and annual aggregates of $2,000,000, for bodily injury and property damage, including coverage for blanket contractual liability, broad form property damage, personal injury liability, independent contractors, products/completed operations, and when applicable the explosion, collapse and underground exclusion will be deleted. (C)Automobile Liability insurance with a combined single limit of $1,000,000 each occurrence for bodily injury and property damage to include coverage for all owned, non-owned, and hired vehicles. In each of the above described policies, Contractor agrees to waive and will require its insurers to waive any rights of subrogation or recovery they may have against Owner its parent, subsidiary, or affiliated companies. Under the policies described in (B) and (C) above, Owner its parent, subsidiary and affiliated companies will be named as additional insureds as respects Contractor’s operations and as respects any Work performed under this contract. Any costs associated with naming these additional insureds is included in the contract cost. The policies described in (B) and (C) above will include the following “other insurance” amendment: “This insurance is primary insurance with respect to Owner its parent, subsidiary and affiliated companies, and any other insurance maintained by Owner its parent, subsidiary or affiliated companies is excess and not contributory with this insurance.” Non-renewal or cancellation of policies described above will be effective only after written notice is received by Owner from the insurance company thirty (30) days in advance of any such non-renewal or cancellation. Prior to commencing the Work hereunder, Contractor will deliver to Owner certificates of insurance on an ACORD 25 or 25S form evidencing the existence of the insurance coverages required above. In the event of a loss or claim arising out of or in connection with the Work performed under this contract, Contractor agrees, upon request of Owner, to submit the original or a certified copy of its insurance policies for inspection by Owner. Owner will not insure nor be responsible for any loss or damage, regardless of cause, to property of any kind, including loss of use thereof, owned, leased or borrowed by the Contractor, or their employees, servants or agents, other than property which becomes a part of the contract Works.


Buyer Information

Buyer Contact: Jason Carlin
Buyer Phone: 9183847636
Buyer Email: jason.carlin@cnent.com

Important Dates

Open: 10/22/2013 4:40:03 PM
Closes: 11/8/2013 5:00:00 PM



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