Cherokee Nation Entertainment, LLC, (CNE), a wholly owned tribal company of the Cherokee Nation
is seeking qualified bids for Office supply program. Vendors will be chosen to present their
online ordering and answer questions about service and website capabilities.
Online ordering must be accessible for employees at many locations, delivery to all locations,
no minimum orders, and ability to change account coding and ship to. Delivery locations include Catoosa, Claremore, Ft Gibson, Ramona, Roland, Muskogee, Tulsa, Tahlequah, and West Siloam Springs. Attached is a list of high usage items and Inventory items. Bidders must use the attached spreadsheet to provide the bid pricing on, and include a presentation of the overall company and website. Please also include the spreadsheet on a jump drive for evaluation, DO NOT EMAIL IT. Currently yearly spend for office supplies is around $399,000.00.
THIS IS A FORMAL BID AND ALL BIDS MUST BE HAND DELIVERED TO CARRIE SOUTER, 1102 N 193 RD EAST AVE. CATOOSA, OK 74015.
OR MAILED TO CARRIE SOUTER 777 W CHEROKEE ST. CATOOSA, OK 74015.
NO BIDS CAN BE EMAILED AT ALL.
All proposals should to be received no later than February 7th, 2014, at 3 pm.
It is the intention of Owner that if an acceptable proposal is received, the selected firm will be notified in writing within 10 business days of bid opening. Any bid received after the time set for opening of Bids, shall not be considered and will be returned. It is the intention of CNE that if an acceptable bid is received, the Contract will be awarded by within 30 days of bid opening. Please note that winning bid(s) will be published.
CNE reserves the right to issue one award, multiple awards, or reject all bids. All bids are subject to negotiation prior to award. Awards may be issued without discussion of bid received, and bids should initially be submitted on the most favorable terms from price and technical standpoint. Any award resulting from this Bid/Proposal will be subject to
CNE Terms and Conditions. Your bid should indicate hourly ($) rate (when applicable), individual work effort, delivery schedule or time of completion. Any item(s) with exceptions, substitutions, exclusions, additions or qualifications must be noted and clearly indicated on return bid.
This procurement is subject to Cherokee Nation Tribal Employment Rights Office (“TERO”) regulations that include a fee of ½ of 1% of total contract award and, if applicable, the completion of a TERO Labor Agreement and payment of associated fees. The successful bidder’s award will be published on the Cherokee Nation’s procurement website and their performance will also be measured, recorded, and reported to the Cherokee Nation.
The complete Act is available by contacting the TERO OFFICE at Tahlequah 918-453-5000.
TERO bidders are required to provide a copy, front and back, of their TERO certificate with return bid(s) and failure to do so will result in such bidders not receiving the TERO preferences afforded TERO bidders under the CNE procurement and contracting policies and procedures.
CHEROKEE NATION GAMING COMMISSION (CNGC) - This requirement may be subject to CNGC policies and procedures.
Licensing requirements may be required of the successful vendor(s) to be coordinated with the CNGC.
These requirements may include licensing fees as well security and background checks of vendor(s) employees. Current policies and procedures can be found on the Cherokee Nation website or by contacting the CNGC office at 918-431-4116.
Debarment: By submitting a response to this Request for Proposal, the Contractor certifies
to the best of their knowledge and belief that the Subcontractor, the firm, or any of its
principals are not presently debarred, suspended, or proposed for debarment by any federal, state, local or tribal entity. This certification is a material representation of fact upon which reliance was placed when making award. If it is later determined the Subcontractor rendered an erroneous certification, in addition to other remedies available to CNB or its entities, CNB may terminate the contract resulting from
this Request for Proposal for default.
BONDING NOTICE CNE generally requires payment and performance bonds for all construction contracts in excess of $100,000. However, qualified TERO-certified firms are encouraged to bid, regardless of bonding capability.
From the Desk of:
Carrie Souter, Buyer
Cherokee Nation Entertainment
777 W. Cherokee St.
Catoosa, OK 74015
Office: (918) 384-7552 Cell: (918) 510-3198 Fax: (918) 384-7596 Carrie.Souter@cnent.com